The Documentation Standards Kit: what a Canadian client meeting record needs to contain.
Each block names the content a client meeting record has to carry and the rule that requires it. The Kit measures the template you already use instead of replacing it.
The Client Focused Reforms Phase 2 sweep (Staff Notice 31-368) reviewed 105 firms and found widespread documentation deficiencies.
Documentation Standards Kit
The Standards Guide, the seventeen-block library, three worked examples, and the retention and archival checklist, as fillable PDF and editable Word. $97 CAD, one-time.
Compliance Conversation Kit
Five components for preparing the internal conversation about adopting an AI tool: an evaluation framework, a business case, a vendor checklist, conversation preparation, and a meeting agenda. Free. An email address is required for delivery.
Content rather than layout.
An existing format satisfies a block when the required content appears in it, whatever the section is called and wherever it sits.
Written to the Canadian stack.
CIRO rules, National Instrument 31-103, PIPEDA, and, for Quebec-resident clients, Law 25.
Stands on its own.
Reading the Kit and measuring a template against it requires no vendor approval, no software change, and no AI tool.
Approved for Copilot. On your own for the record.
The documentation requirements are real, but they are principles-based and scattered: the rules say what your file must demonstrate, not what a meeting record contains. A dealer approving Microsoft Copilot does not answer that question either. That gap is where this site works: the standard defines the record, and the guidance shows how to produce it inside the tools a firm already allows. The Meeting Documentation Agent, built to the same standard and in use with Canadian advisors, is one result of that work.
Published resources
Free, in-depth guides on AI adoption and Canadian compliance requirements for financial advisors. No email required to read any of them.
CIRO Compliance Guide for AI Documentation
What CIRO compliance actually requires for AI-assisted documentation, and how to have informed conversations with your compliance officer about it.
Read the guideAI Compliance in Canada
PIPEDA, provincial regulations, and how Canadian requirements differ from US guidance.
Read the guideRecently published
On the Record
On the Record, Issue 1
Rules, privacy, Microsoft and the map, from 15 August to 11 September 2026.
On the Record lands monthly; the blog and guides update as the rules move.